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Payments | Cancellation Penalties | Trip Details and Documents To reserve your trip: In most cases (requests made at least four months in advance), we'll need a deposit of just $300 per person in order to request confirmation of your trip. If you are booking closer to departure, we may require the first & second deposit, or full payment. Certain destinations, specific lodges & hotels, or holiday travel may require a higher amount. Please consult your trip itinerary, or our staff for any special deposits needed for your itinerary. A completed Trip Application, second deposit, and final payment will also be due before you travel. Our complete payment details can be found in our Terms and Conditions, which we suggest you read before sending us your deposit. Some destinations or specific trips may also require your passport name, number, nationality and birth-date to confirm your space. You'll find these exceptions noted on your trip itinerary. All destinations will require that you have a passport that is valid for at least six months from the date you enter the country. Payments Cancellation Penalties A note
about your payments Trip Details and Documents Trip confirmation materials: Once you are confirmed on a trip, we will send by mail a packet of information containing the following: Welcome letter; Insurance information and application; Trip Invoice; Detailed Trip Itinerary; Country Guide, Clothing and Equipment List, and Reading Guides pertinent to your destinations. In addition, you'll receive a Trip Application form and Liability Release, and complete information on our booking Terms and Conditions. The Trip Application and Liability Release forms need to be completed, signed, and returned to our office as soon as possible. We cannot send out your final trip documents until this form has been returned. Final materials: You will receive your final trip materials approximately three weeks before your departure. These materials will include any airline tickets we have arranged for you. Most tickets are issued as e-tickets, or electronic tickets. You will have a receipt copy or airline invoice enclosed, along with the airline record locator noted in your trip itinerary. You'll just need to present this information at airport check-in, along with your passport, to receive your boarding pass. In addition, you'll receive a final trip itinerary, a complete list of contact information for our local offices and all hotels you have reserved; trip vouchers; luggage tags; and our "Trip Departure Notes" with some final reminders for your travels. |
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